NOTICE OF ANNUAL BUSINESS MEETING
TO: ALL PICPA MEMBERS
NOTICE IS HEREBY GIVEN that the Annual Business Meeting (ABM) of Philippine Institute of Certified Public Accountants (PICPA) will be conducted virtually where you can register through the link https://us06web.zoom.us/meeting/register/tZ0kd-ypqDsoE9NwUfDqnDYYoFJeSErblh2M or using Zoom Meeting ID: 899 0516 0297 with Meeting Passcode: 436380. After registering, you will receive a confirmation email containing information about joining the meeting. The ABM can also be accessed via livestreaming at PICPA Facebook page on 16 July 2021 at 2:00 p.m.
The following agenda has been set for the ABM:
I. Call to Order;
II. Proof of Publication of Notice of Meeting;
III. Certification as to Presence of Quorum;
IV. Reading and Approval of Minutes of Previous Meeting held on 16 October 2020;
V. Matters Arising from the Previous Meeting;
VI. Report of the President;
VII. Report of the Treasurer;
VIII. Ratification of the Board Resolutions from July 1, 2020 to June 30, 2021;
IX. Approval of the Proposed Amendment of Articles of Incorporation under Second Article on PICPA's Primary Purpose
X. Approval of the Proposed Amendments of By-Laws on the Manner of Voting under Section 13 of Article XII, and Vote under Section 5 of Article XIII to provide on-line voting;
XI. Determination of the place for the next annual meeting;
XII. Other Matters; and
PICPA members in good standing (MGS) of record as of 15 July 2021 are entitled to vote at this ABM.
In the light of the COVID-19 pandemic, the ABM will be conducted virtually. The ABM will be streamed live, and PICPA Members may attend, participate and vote only through proxy, remote communication or in absentia by registering using the online link https://us06web.zoom.us/meeting/register/tZ0kd-ypqDsoE9NwUfDqnDYYoFJeSErblh2Mor using Zoom Meeting ID: 899 0516 0297 with Meeting Passcode: 436380. After registering, you will receive a confirmation email containing information about joining the meeting. The conduct of the ABM shall be governed by the following rules:
■ PICPA MGS who wish to be recognized in the determination of a quorum at the virtual ABM are requested to notify PICPA National Office of their intention to participate in the ABM by remote communication or in absentia through an email to Lorraine C. Dimayuga, PICPA National Secretary FY 2021-2022, email@example.com on or before July 10, 2021. For validation purposes, members shall also provide the National Office the following information: (i) name; (ii) PRC ID No.; and (iii) mobile number. A member in good standing must have a virtual presence in person or by proxy for purposes of establishing a quorum that will be determined during the meeting.
Your registration in this online event serves as your intent to participate in the determination of a quorum. This will further be validated through your attendance in the zoom link provided.
■ PICPA MGS who wish to participate by proxy must accomplish the PROXY FORM on or before July 15, 2021. Please highlight and follow this blue link https://bit.ly/OnlineProxy_PICPAArticleandByLawsAmendments After you have filled it up, this updated and simplified form will be automatically submitted as your proxy. Validation of proxies shall be on July 15, 2021 at 3:00 p.m. at the PICPA National office.
■ During the ABM, a member who wishes to make a remark shall identify himself/herself after being acknowledged by the Chairman and shall be limited to the relevant items in the Agenda under consideration. Questions and/or remarks may be sent in advance or during the meeting to the PICPA National Secretary FY 2021-2022 via email at firstname.lastname@example.org.
■Each item in the Agenda requiring a vote of the members will be shown on the screen simultaneously as they are being taken up in the meeting. The Office of National Secretary will tabulate all votes received and the results will be reported to the members during the meeting.
■ All confirmed members must log into the meeting link at least 30 minutes before the meeting starts, to avoid any technical difficulties. The meeting will start promptly at 2:00 p.m. on July 16, 2021. The meeting shall be recorded in audio and video format and copies shall be posted by the Institute in its website.
(SGD) Lorraine C. Dimayuga
PICPA National Secretary FY 2021-2022